expo 2005 photo essays
- weekly report from the World Exposition in Aichi, Japan

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Week six (May 1, 2005)

Major blunders in the organization of the Expo

Prepare for a rant this week. I have lived in Japan before and am somewhat used to the overly correct and slow way official affairs are run here. Therefore, I am a little more understanding towards certain procedures that make some of my colleagues reach their boiling point. However, some of the organizational failures drive me up the wall, too. Here's a couple of things that are complained about by the staff frequently.

· The organization committee (Expo Association)

It can be said that in history, there were long periods were Japan hasn't been especially keen on having foreigners in their country. In part this legacy still appears to live on in a kind of diffuse xenophobia in some people. Its isolated state as an island country and the long history as a country with a remarkably uniform population (with less than one percent of foreign population) contribute to this situation even up to this day. However, when you host an event called the World Exposition and invite people from all over the world, I'd say you need to be prepared for all kinds of strange foreigners coming into your country, and you have to take some steps to facilitate the communication with all these funny people. It's a major chance!

So first, in order to mitigate the exchange between host and guest, it would be necessary to put some staff that is accustomated to dealing with foreigners in key positions. It's not like there aren''t heaps of Japanese who have studied abroad and can speak English very well, but hardly any one of them seems to have been elected to work at the Expo. The Expo headquarters is a prime example of how the Expo is set up as a typical Japanese enterprise. There is no actual staffed reception (don't even think about English-speaking staff), only a telephone and a list in Japanese which asks you to call the respective office section in charge on the internal line.

The entire set-up is almost purely Japanese, so nearly every matter concerning Expo regulations, staff housing or commuting passes, customs, etc. has to be resolved by Japanese or Japanese-speaking staff. In some (sometimes quite random places) we have been able to find staff that can speak English very well, but unfortunately they are far and few between. I guess most foreign operations that came to Japan for the Expo expected everyone of the Japanese staff down to the guards and bus drivers to be able to communicate in English, and very quite surprised about the degree of communication problems.

· The Linimo

The subway terminal of Fujigaoka is connected to the Expo site by a special train called the Linimo (which, contrary to popular belief, is not a magnetic levitating train. The abbreviation is derived of 'linear motor', which functions differently from a regular motor in that it is generating propulsion not by rotation, but by direct transmission -- sorry, I didn't really have the time to get into the technical details). Due to the magnetic levitating technology without moving mechanical parts, the Linimo also produces less running noise than a regular train. That's about the only advantage I can see compared to a regular train or subway line to the Expo site. Yes, the Linimo is the only mass transit going to the Expo and obviously has been designed as a demonstration in cutting-edge technology and economy-friendliness.

However, it has quickly become clear that the multi-billion Yen project Linimo cannot handle the transport of the huge number of visitors to the Expo. The Linimo stations have become a terrible bottleneck with waiting times of over 30 minutes in the morning. Each Linimo train has only three cars (each holding probably around 150 people) and doesn't run more often than every 5 or 6 minutes, which amounts to about 10 trains per hour. You can do the math yourself as to how many people can travel with the train every hour. If somebody would have done their homework beforehand, it should have been evident that the Linimo system is totally insufficient to transport up to a hundred and fifty thousand people to the Expo site every day.

The terrible conditions at the Linimo were amended somewhat by hurriedly increasing the number of bus shuttles. This helped to reduce the congestion a little, but the waiting times on the weekend still exceed 30 minutes. Also, now you have traffic jams all around the site. Expo staff who has to rely on public transportation to get to the Expo site had to endure this ordeal every morning until after about 2 weeks into the Expo, when the organization committee finally introduced morning bus shuttles from Fujigaoka. It took another two weeks, till the end of April, until it was realized that hey, the Linimo is just as crowded at night with returning visitors, so that evening bus shuttles for the staff where finally set up. I don't know who put enough pressure on the committee to galvanize them into action, but I thank them very much.

Update 2005-05-14: The Linimo situation is not getting any better, on the contrary, on weekends the situation has actually gotten worse. Now we have to line up in the evenings, too. On Saturday, there was a 30 minute queue at the West Gate train station, which is the next station after the North (=Main) Gate train station Banpaku Kaijô. There, the arriving trains are packed already, so only 20 to 30 people can board the train at the second station.

There were some evening bus shuttles for staff during the Golden Week at the beginning of May between 9pm and 11pm, but they were canceled after the end of that week. Anyway, the situation is totally unacceptable.

Update 2005-06-27: Unexpectedly, the Expo association announced the inauguration of evening shuttle buses for Expo staff from 10:30 to 11:30 "due to the heavy traffic congestion" at the Linimo. A very welcome move, but the joy about this change turns into anger when you learn about the true reason for the decision by the Expo association. They did not set up the bus service in response to the numerous complaints by foreign Expo staff, but actually in response to complaints by Japanese visitors. At times during the weekend when the West Gate Linimo station has waiting times of more than 30 minutes (see update above), some clever foreigners skipped the regular queue by telling the staff that they are going in the opposite (not crowded) direction to get into the train station, but then took the train into the other direction, towards Nagoya. Complaints by Japanese visitors about this practice were finally taken so serious by the Association as to set up separate staff buses for the foreign staff!

The Linimo in front of the (yet unfinished) Expo site (source)

The Linimo at the Apita shopping center (source)

The Linimo also doesn't have express trains which go directly to the Expo site without stopping subway-style at every station, thus cutting down travel time. So the Linimo is basically a smaller, slower, much more expensive version of the subway. It doesn't actually run smoother than a regular train, when the train is fully crowded (as is standard now) the concussions when accelerating or braking are in fact quite jarring.

All this considered, it would probably have been much easier and cheaper to just to extend the already existing Higashiyama subway line all the way to the Expo site. That would have provided direct access from Nagoya and saved everyone coming from the city center the hassle of changing lines at Fujigaoka station. The subway has six trains and runs every two minutes at peak times, so it could, at a rough estimate, transport nearly ten times the number of passengers. Let me see, yeah, that could maybe handle the visitor load of an event as big as a World Exposition.

However, it seems that the money that wasn't spent on larger trains was used for the myriad of Linimo staff at every corner. The Fujigaoka terminal is extreme even by Japanese standards, with huge numbers of staff every two meters, shouting orders in your ear: "These are the stairs, please watch your step.." "Move in three straight lines without running.." etc. This is quite annoying, not only to us foreigners, also our Japanese co-workers have been heard complaining about the over-eager Linimo people.

Great advice!

· Resolve

OK, end rant. All this is not to say that only the Japanese side produces glorious fuck-ups, though. The foreigners create just as much of a mess, but I guess that is material for another update.

· Next week: The French-German partnership